7 Amazing Technologies To Include In A Smart Office

In a rapidly changing world, the need to modify the workplace for better overall productivity has been admitted by enterprises. A smart office is not only about greenery, open spaces, or natural lighting. A smart office is full of high-tech solutions that complement human endeavors. Such an office helps improve work speed, enhance security, maintain confidentiality, and increase employee’s control of different operations while reducing stress and fatigue among workers.

Advantages Of A Smart Office 

A poor work environment is counter-productive for the employees, but it also affects employee engagement, complicates simple procedures, and harms business communications and collaborations crucial for a company’s growth. A smartly planned modern office space boosts productivity, makes employees more focused, and promotes positive interaction. In such an office atmosphere, you’ll hardly come across a misplaced desk, a broken AC, or a heap of office supplies with its Carton Damaged. 

Now that the benefits of a smart workplace are evident, here are seven excellent technologies you can include in a smart office.

1. Video Monitoring

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The use of modern monitoring in the office space is not limited to regulating employee activity, preventing internal theft, having a headcount of visitors, or other security purposes. Smart video monitoring helps examine the utilization of office space, speed of workflow, the comfort and service provided to clients, etc.

The grid-layout feature assists in observing several locations on a single screen at a time. The monitoring devices allow users to store the video data in local storage or cloud, helping businesses review a particular day’s activities and enhance their service.  

2. Smart Desks 

Smart desks boost the productivity and wellbeing of employees in various ways. The desks are built for long hours of activity, and they provide utmost comfort to the users. The desks are one of the IoT products which, when connected to the internet, let you know the identity of the person occupying the desk, the available desk space, and the location of the employee who is using the desk. Some of these ultra-modern desks come with digital displays that show vital information, notifications, etc. These desks are highly mobile and foldable, too, adding to your convenience. 

3. Voice Assistants

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Gone are the days when you had to call your colleague to summon a file, type in every instruction on a letter, or dial your employee sitting on the lower floor. Giving instructions and suggestions through voice commands makes the workspace more sophisticated and futuristic. You can save a lot of time by simply speaking on the microphone while still working on the computer or physical documents. 

Big enterprises already use voice assistants like Alexa for seamless interaction between co-workers in the office space. Be it arranging a meeting, asking for reports, or switching on the lights, a smart voice assistant can enhance the workflow with exceptional accuracy. 

4. Digital Indoor Maps

An expansive office building has many sections and subsections. A digital map of the entire office building shown on LCD screens or provided on mobile devices can act as a tour guide for visitors and new employees. These maps can help people find conference rooms, washrooms, halls, and exits. The digital maps can also be crucial in emergencies like a fire break out or an earthquake, helping people exit the building at the earliest.

5. Automated Electrical Appliances

A smart office must make every effort towards sustainability. We often see ACs and lights kept on in empty office rooms, especially towards the end of the day. Saving electricity not only helps an office lower its expenses, but it also has a positive impact on the environment. 

Electrical appliances with Artificial-Intelligence have sensors that help them automatically switch on or off when someone enters a room or leaves it. Such appliances can also take stock of the climate and work accordingly. ACs with climate control automatically analyze the weather and set the temperatures accordingly, eliminating the need for manual tuning.

6. Smart Conference Rooms

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Smart conference rooms are an inseparable part of any modern office, especially in this ‘work from anywhere’ environment. A smart conference room integrates software and hardware solutions to provide an amazing meeting experience for all the participants, whether they are physically present or joining remotely. 

A smart conference room ideally employs advanced video conference cameras, updated video conferencing software (like Zoom, Google Meet, Skype), microphones, speakers, whiteboard tools, bright lighting, and a highly adjustable air conditioning compatible for all the attendees. Since many of the participants join remotely, these conference rooms are connected through high-speed internet.

7. Visitor Management System              

Digitally managing incoming visitors has gained renewed importance in the post-pandemic world because of the need to minimize physical contact. Digital visitor management system accelerates visitor check-in while doing away with the need for physical signatures or documentation in workplaces without receptionists or minimal staff. A digital visitor management system saves time and money and provides the guests with a safe and smooth experience. 

The Bottom Line  

All these modern technologies might seem overwhelming to people still working in a traditional office space. You can begin your journey to a smart office with small steps like changing the light bulbs or installing a voice command system. The key to a smart office is a hassle-free working environment for the employees that promotes creativity and concentration.